Facilities Officer

Jennifer Griffiths Recruitment are looking for a Facilities Officer for a Client in the Cardiff area.

Permanent position.

Job Purpose

The purpose of the role is to deliver a safe, secure and high quality environment for our Clients patients, staff, volunteers and visitors.  The role will provide a high quality administration service across our Clients property portfolio.

Principal Areas of Responsibility

Facilities Management

* Carrying out routine semi-skilled electrical/mechanical/fabric planned preventative maintenance across our Clients properties.

Plumbing and drainage problems.

Lamp/fluorescent tube replacement.

Minor building fabric repairs.

General maintenance.

* Manage the cyclical and reactive maintenance across the property portfolio.  Obtaining quotes and liaising with contractors, ensuring H&S policies are adhered to.

* Support with the planned maintenance programme, carrying out condition surveys in line with our Clients policies and procedures.

* Updating and maintaining the contracts register for all facilities related contracts.

* Managing contracts and tenders.

* Manage works being undertaken on any of the Clients sites.  Ensuring that work is carried out within a set time-scale and with minimal disruption to the relevant site.

* Managing contractors on site.  Ensuring all relevant checks have been carried out and carrying out site inductions.

* Assist with statutory compliance testing including fire safety equipment.

* Manage contractor and volunteers carrying out work in the building, ensuring they receive a site induction and abide by H&S policies.

* Attend sites across the property portfolio to investigate and identify building issues.

* Maintaining workshops, plant rooms and other engineering spaces in a clean and tidy condition.

* Responsible for monitoring H&S compliance in buildings across the Clients sites.


* Oversee the external cleaning contract ensuring this is in line with the Clients procedures.

* Ensure the correct and economical use of materials and cleaning chemicals in line with the relevant policies i.e. COSHH.

* Setting up rooms for meetings, arranging tables and chairs and resetting the room once the meeting has concluded.

* Refill and replace consumables in wash room areas.

* Collect and assemble waste for collection including confidential waste in line with regulations and the Clients polices and procedures.

* Ensure all equipment is clean, in good working order and stored securely.

* Ensure garden maintenance is maintained and that good working practices are adhered to.

* Responsible for grounds maintenance, ensuring they are safe to use.

Fleet Management

* Ensure MOTs and services are maintained and up to date on all fleet vehicles.

* Undertake vehicle checks on all fleet vehicles.

* Collate driver information in line with insurance requirements.

General responsibilities

* You are required to work using your own initiative with limited supervision.  You will have a flexible approach to work and organise your workload accordingly in order to deal with conflicting demands and tight deadlines.

* You are required to have good interpersonal skills to be able to deal with colleagues, external visitors and have the ability to work effectively as part of a team.

* Ensure the completion of relevant paperwork, managing budgets.

The hours of work are 35 hours a week over 5 days.  Occasional evening and weekend working.

A full job spec is available for suitable candidates to view.

The salary is £24 – £26k per annum.

To apply for this job email your details to