Financial Accounting Administrator

Job title: Financial Accounting Administrator.
Responsible to: Finance Director.
Hours: 37.5 Monday – Friday
Salary: £22,500 – £27,500.
Job Purpose and Requirements
Reporting to the Finance Director, your duties will incorporate purchase
ledger control and wider financial accounting administration.
Key Responsibilities and Accountabilities
To register, code and post incoming supplier invoices, to match invoices
to purchase orders on a daily basis. Ensure all invoices are authorised
by respective departments heads before processing and are in line with
the contractual terms.
To create and maintain Suppliers Masterfile. To reconcile Suppliers
statements, month end close of AP, incl. accounts reconciliations and
To prepare payment runs, ensuring invoices are paid in a timely manner,
based on due dates and payment terms.
To maintain cashbooks and cashflow, month end bank reconciliations.
To process staff expenses and corporate credit card claims
To assist in streamlining and improving the accounts payable process.
To assist in the preparation of weekly management accounts.
To assist in controlling cost centres.
To assist in Audits.
To deal with telephone and email enquiries.
To create and maintain filing and archive systems.
To liaise with staff in other departments and with external contacts.
To sort and distribute incoming post and organise and send outgoing
To carry out other administrative functions and ad hoc duties as
necessary in support of the Finance Director.
Person Specification
GCSE (or equivalent) in English and Maths desirable.
AAT Level 2 (or equivalent) desirable.
Ability to use the Microsoft suite of computer programmes, including
1 – 2 year’s experience of working in a finance role desirable.
An understanding of the Distribution, Transport and Warehousing
industry is a plus.
Skills & competencies
Excellent numeracy and organisational skills to ensure a strong focus
upon the accuracy and maintenance of company documentation.
The ability to demonstrate good verbal and written communication skills.
Good knowledge of accounting IT systems, knowledge of SAGE is a
Excellent ability with MS office, especially Excel and Powerpoint.
Personal attributes
A team player who can demonstrate a mutually respectful and
professional approach to work with the ability to develop strong working
relationships with all stakeholders.
A structured approach to problem solving and getting results.

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